Create snippets

Who has access:
Members of Grammarly Business, Grammarly Pro, and Grammarly for Education plans

Snippets are reusable phrases, sentences, and even whole paragraphs that you can quickly insert into your text to save you time when you use Grammarly for Windows or Grammarly for Mac.

Topics covered in this article:

• How do I create a snippet?
• How do I create collections of snippets for different user groups?
• How do I use a snippet?
• How do I edit or delete a snippet?
• How do I customize my keyboard shortcut?

How do I create a snippet?

There are three ways to create a snippet.

1. Go to the Snippets page and click Create snippet in the upper-right corner:
   
   
2. Go to the Snippets page, click on any collection (Organization collection is available by default), and click Import list in the upper-right corner. You will see a prompt to download a template, which you can fill with the list of phrases commonly used for writing in your organization. Once the template is filled in, click Next in the same window and upload the file. Team members with the user role can add snippets only to their personal snippet collections.
3. Press \ while typing with Grammarly for Windows or Grammarly for Mac to open the snippets menu. Click Create snippet and fill in the name and the text of the snippet.
   
   

Note: You can create an unlimited number of snippets. When importing a list of snippets, you can create 1,000 snippets at a time.

Team members with the admin and account manager roles can create personal snippets and snippets for the whole organization or specific user groups. Team members with group manager permissions can create personal snippets and snippets for the user groups they are assigned to manage. Team members with the user role can create snippets available only to them.

You can choose who has access to specific snippets by assigning a snippet collection to a corresponding user group. You can also change this setting later when editing the snippet.

Note: Grammarly Enterprise admins can create a custom role that grants permissions to manage snippets for the whole organization or specific user groups but without full admin privileges. You can learn more in this article: About custom roles 

How do I create collections of snippets for different user groups?

1. Navigate to the Snippets page.
2. Click Create collection in the upper-right corner.
3. Fill in the name of the collection and choose who should have access to it:
   

Once a collection is created, you can populate it with snippets by choosing the corresponding option when creating a snippet from the Snippets page as described above. 

While writing, team members will have access only to personal snippets, company snippets, and snippets of the user group they belong to. 

To assign snippets to user groups, you need to have at least one user group created. For more information on how to create user groups, please see this article: Organize team members into groups

How do I use a snippet?

To use a snippet while typing with Grammarly for Windows or Grammarly for Mac, press \ to open your snippets library. In this library, your snippets will be sorted by frequency of usage.

Use the up and down arrow keys to browse your snippets or continue typing to search for a snippet by name or keyword in the content. For example, if you type “\late”, you’ll pull up the snippet “I’ll be a few minutes late. My previous meeting is running over.” 

To insert the snippet into your text, click on the snippet or press Enter.

How do I edit or delete a snippet?

You can edit and delete snippets from the Snippets page.

Choose a collection, find the snippet you’d like to modify, and click on the pencil icon next to it to edit it. To delete, move, or duplicate a snippet, click the three dots icon.

Team members with the admin and account manager roles can edit, delete, and move their own personal snippets, the organization’s snippets, and snippets assigned to different user groups.

Team members with group manager permissions can edit, delete, and move their own personal snippets and the snippet collections of the groups they are assigned to manage. They cannot delete or modify the organization’s snippet collections or snippets assigned to other user groups.

Note: The group manager permissions are available only to Grammarly Enterprise customers.

Team members with the user role can edit only their personal snippets.

How do I customize my keyboard shortcut?

To set a different keyboard shortcut for inserting snippets, please follow these steps:

1. Go to your Home page.
2. Click on the Your account tab and choose Feature customization.
3. In the Assign shortcuts section, assign a new keyboard shortcut. Choose a character that you don’t normally use when typing.

You can also customize your keyboard shortcut when you type. Press \ to pull up the snippets window, click on the three dots, and choose Edit shortcut.