Who has access?
- Grammarly Business and Grammarly for Education admins
- Grammarly Business and Grammarly for Education account managers
- Grammarly Business and Grammarly for Education group managers
- Grammarly Business and Grammarly for Education users (personal snippets only)
Snippets are reusable phrases, sentences, and even whole paragraphs that you can quickly insert into your text to save you time when you use Grammarly for Windows or Grammarly for Mac.
Topics covered in this article:
- How do I create a snippet?
- How do I create collections of snippets for different user groups?
- How do I use a snippet?
- How do I edit or delete a snippet?
- How do I customize my keyboard shortcut?
How do I create a snippet?
There are three ways to create a snippet.
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Go to the Snippets page and click Create snippet in the upper-right corner:
- Go to the Snippets page, click on any collection (Organization collection is available by default), and click Import list in the upper-right corner. You will see a prompt to download a template, which you can fill with the list of phrases commonly used for writing in your organization. Once the template is filled in, click Next in the same window and upload the file. Team members with the user role will be able to add snippets only to their personal collections.
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Press \ while typing with Grammarly for Windows or Grammarly for Mac to open the snippets menu. Click Create snippet and fill in the name and the text of the snippet.
Note: You can create an unlimited number of snippets. When importing a list of snippets, you can create 1,000 snippets at a time.
If you’re a Grammarly Business admin or account manager, you can create personal snippets and snippets for the whole organization or selected user groups. If you’re a Grammarly Business group manager, you can create personal snippets and snippets for the user group you have permissions to manage. You can choose who has access to the snippet when you create it from the Snippets page by assigning a snippet collection to a user group. You can also change this setting later when editing the snippet.
How do I create collections of snippets for different user groups?
- Navigate to the Snippets page.
- Click Create collection in the upper-right corner.
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Fill in the name of the collection and choose who should have access to it:
Once a collection is created, you can populate it with snippets by choosing the corresponding option when creating a snippet from the Snippets page as described above.
While writing, team members will have access only to personal snippets, company snippets, and snippets of the user group they are part of.
On the Snippets page, team members with the admin and account manager roles can edit all snippets and all collections; team members with the group manager permissions can edit only personal snippets or collections assigned to the groups they have permissions to manage; and team members with the user role can edit only their personal snippets.
To assign snippets to user groups, you need to have at least one user group created. For more information on how to create user groups, please see this article: Organize team members into groups
How do I use a snippet?
To use a snippet while typing with Grammarly for Windows or Grammarly for Mac, press \ to open your snippets library. In this library, your snippets will be sorted by frequency of usage.
Use the up and down arrow keys to browse your snippets or continue typing to search for a snippet by name or keyword in the content. For example, if you type “\late”, you’ll pull up the snippet “I’ll be a few minutes late. My previous meeting is running over.”
To insert the snippet into your text, click on the snippet or press Enter.
How do I edit or delete a snippet?
You can edit and delete snippets from the Snippets page.
Choose a collection, find the snippet you’d like to modify, and click on the pencil icon next to it to edit it. If you want to delete, move, or duplicate a snippet - simply click the three dots icon.
If you’re an admin or account manager, you can edit, delete, and move your own personal snippets, company snippets, and group snippets from the Snippets page. If you delete a company snippet, the rest of your company will no longer be able to use it.
If you have the group manager permissions, you can edit, delete, and move your own personal snippets, as well as snippet collections assigned to the groups you have permission to manage. You can not delete or modify company snippet collections, or snippets assigned to other user groups.
Note: The group manager permissions are available only to Grammarly Business customers on the Enterprise Tier.
Team members with the user role can edit only their personal snippets.
How do I customize my keyboard shortcut?
To use a different keyboard shortcut to insert your snippets, log in to your Grammarly account, click Customize on the left-side panel, and click Features.
From there, you can assign a new keyboard shortcut. It’s a good idea to choose a character that you don’t normally use when typing.
You can also customize your keyboard shortcut when you type. Press \ and click on the three dots. Then, choose Edit shortcut.