Organize team members into groups

Who has access:
Grammarly Business, Grammarly Pro, and Grammarly for Education admins, account managers, and members with designated custom roles

If your Grammarly subscription spans more than one team, you might want to create member groups within your subscription. For example, you can create separate groups for your Support, Sales, and Marketing teams. This will allow you to customize features such as the style guide and snippets to each team’s specific needs. In addition, you will be able to monitor each team’s writing performance on the analytics dashboard.

How do I create a group? 

By selecting individual team members

1. Go to the Groups page.
2. Click Create group in the upper-right corner.
3. Check the boxes next to the team members you want to add to the group. 
4. Enter the name of the group and click Create group.

By importing a file

1. Go to the Groups page.
2. Click Create group in the upper-right corner.
3. In the window that appears next, choose the Import list tab.
4. Click Choose file or select the Don’t have a CSV or Excel file? option.
   1. If you selected Don’t have a CSV or Excel file?, open the downloaded file and insert your team members’ email addresses and the names of the groups they should be assigned to. You can leave the Name column empty.
5. Go back to the Create group window and upload the file.

• Team members can’t be a part of more than one group at a time. 
• Before a team member can be added to a group, they have to be invited first. 
• You can set up a separate style guide and snippets for each group. Team members with the admin and account manager roles will be able to see and manage style guides and snippets of all groups. Team members with group manager permissions will be able to see and manage style guides and snippets only for the groups they have been assigned to.
  
• Team members with the admin and account manager roles can view analytics data for all groups. Team members with group manager permissions can view analytics data only for the groups they have been assigned to.
• If you’re a Grammarly Enterprise admin, you can create a custom role that grants permissions to manage groups and assign the group manager permissions to other team members, but without full admin privileges. Alternatively, you can create a custom role that suits your organization’s specific needs. You can learn more in this article: About custom roles

By assigning groups in identity provider

Team members can also be assigned to groups through an identity provider as part of SAML Single Sign-On or SCIM-based group provisioning. If a SAML assertion contains the GrammarlyGroup attribute, users will be added to the corresponding group. If the group doesn’t exist, it will be created as part of just-in-time provisioning. For more information on configuring an identity provider for Grammarly, please see these articles:

• Add Grammarly to an identity provider
• Configure SCIM provisioning

How do I manage existing groups? 

You can manage existing groups on the Groups page. To edit a group, click on the three dots ⋮ icon next to it and choose Group settings:

To delete a group, click on the three dots ⋮ icon next to it and select Delete group.

Admin controlled groups

Note: Available only to Grammarly Enterprise customers.

Optionally, you can restrict the permissions for group management by marking a group as admin-controlled in the group settings. When a group is marked as admin-controlled, only members with the admin role can delete the group or remove members from it. Other members who have group management permissions (such as account managers or group managers) will not be able to perform these actions.

To learn more about roles and permissions, check out this article: Manage team member roles