Introducing billing groups

Who has access: Grammarly Enterprise admins

The billing groups feature allows you to assign members of your Grammarly license to specific billing groups that you can align with your organization’s internal billing structure.

Table of contents

• What are billing groups?
• How to create billing groups
• How to assign members to billing groups
• How to merge billing groups
• How to delete billing groups
• How to allocate seats for billing groups
• Billing group contacts and their permissions
• Questions and answers

What are billing groups?

Billing groups provide an additional layer for managing seats on your Grammarly license and allow you to associate members with specific internal budgets. For example, if your organization’s software procurement process involves allocating separate budgets for specific departments or teams, you can reflect this in your Grammarly license by creating corresponding billing groups.

Configuring billing groups for your Grammarly license allows for:

• Easier seat distribution and tracking across various departments or budgets within your organization.
• Getting seat usage insights by billing departments, empowering you to make informed decisions about seat reallocation, usage optimization, and renewals.
• Setting seat limits for billing groups, ensuring that teams or departments in your organization are in full control over their allocated seats.
• Seeing the exact date when members joined your Grammarly license.

You can find an overview of your organization's seat usage on the Subscription page:

Interested in upgrading to an Enterprise account? Contact our Sales team.

How to create billing groups

Billing groups can be created automatically based on the cost center attribute passed from an identity provider or manually on the Billing Groups page.

To create a billing group manually, follow these instructions:

1. Go to the Billing Groups page.
2. Click Create billing group in the upper-right corner.
3. In the window that opens next, enter the group name, assign members to it, optionally add the group’s billing contact, and click Create:

If you use SAML single sign-on, you can configure the CostCenter attribute in your identity provider to automatically create billing groups based on the assigned cost centers.

If a new member’s cost center is associated with an existing billing group, they will be mapped to that billing group automatically. If no corresponding billing group has been created in Grammarly yet, a new billing group will be created based on the member’s cost center. 

Members without a cost center attribute in your identity provider will be assigned to your organization’s default billing group. These members can be manually assigned to any of the existing billing groups later from the Members page.

How to assign members to billing groups

To assign team members to a billing group, follow these steps:

1. Go to the Members page.
2. Check the boxes next to team members’ names and click Assign billing group in the lower-left corner of the page.
3. In the window that opens next, select a billing group from the list and click Save.

How to merge billing groups

To consolidate multiple billing groups into one, follow these instructions:

1. Go to the Billing Groups page.
2. Check the boxes next to the groups you’d like to merge and click Merge billing groups in the lower-left corner of the page.
3. In the window that opens next, enter a name for the new billing group and click Merge groups.

How to delete billing groups

To delete a billing group:

1. Go to the Billing Groups page.
2. Check the boxes next to the groups you’d like to delete and click Delete billing groups in the lower-left corner of the page.
3. In the window that opens next, click Delete to confirm the action.

Note: Members from a deleted group will be assigned to your organization’s default billing group.

How to allocate seats for billing groups

If you have enabled SAML single sign-on for your Grammarly license and configured the CostCenter attribute in your identity provider, you can allocate a specific number of seats for your billing groups. Follow these instructions to do so:

1. Go to the Billing Groups page.
2. Click on the three dots icon ⋮ next to a billing group and select Allocate seats:
3. In the window that opens next, enter the number of seats you’d like to allocate to the billing group and click Save.
4. Optionally, you can switch the toggle next to Limit billing group to the number of allocated seats.

You can review seat allocation changes in the Seat history section:

To undo seat allocation for a billing group, delete the number of seats you entered in the seat allocation window and click Save.

Seat allocation without limiting a billing group to the number of allocated seats

If the number of allocated seats is reached, members with the relevant cost centers can still join your organization’s license and will be mapped to the respective billing group.

In this case, we’ll display a warning next to the billing group on the Billing Groups page:

Additionally, an email notification will be sent to all admins of your Grammarly license and the billing group contacts.

Seat allocation with limiting a billing group to the number of allocated seats

If the number of allocated seats is reached, but there are available seats in your organization’s default billing group, new members can still join your organization’s license for 30 days. If the number of allocated seats or the members’ billing group is not changed during this period, the affected members will be removed from the license.

If the number of allocated seats is reached, and there are no available seats in your organization’s default billing group, new members will not be able to join your organization’s license.

Billing group contacts and their permissions

Billing group contacts have the following permissions:

• Assign or unassign cost centers to their billing group.
• Assign or unassign billing contacts to their billing group.
• Add or remove members from their billing group.
• Export the list of members of their billing group.
• Allocate, edit, or remove the number of available seats for the billing group.
• Merge their billing groups into one.

You can assign a billing contact to a billing group while creating the group or by opening an existing group and clicking Edit permissions next to Billing contact:

Questions and answers

What is the difference between cost centers and billing groups?

Cost centers are the attributes that you can define and assign to members in your identity provider. Cost centers can then be mapped to billing groups in your Grammarly license.

For example, a “Marketing team” billing group can have three cost centers assigned to it: “Digital marketing,” “Product marketing,” and “Content marketing.” In this case, members who have the “Digital marketing” cost center assigned to them in the identity provider will be mapped to the “Marketing team” billing group.

Can a team member be part of more than one billing group? 

No, a team member can be assigned to only one billing group.

Is there a maximum number of billing groups that an admin can create?

No, there’s no limit to the number of billing groups that can be created.

Can members with a cost center attribute be manually assigned to a billing group?

Members who were assigned a billing group through SAML single sign-on can be manually reassigned to any other billing group from the Members page. However, upon their next authentication via SSO, they will be reassigned to the billing group according to their cost center attribute.

If SCIM provisioning is enabled, only members without a cost center assigned in the identity provider can be manually added to a billing group.

If I change the billing group name in Grammarly, will that update my SCIM provisioning settings in the identity provider?

No, billing groups and cost center names are separate. 

How can I view a member’s join date?

Open a billing group that the member is part of and check the Join date column next to their name and email address:

You can also view the join date on the Members page.

Note: If there is no Join date column, click on the Columns menu at the top of the member list and check the box next to Join date.