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Introducing extended style rules functionality

Who has access:
Members of Grammarly Business subscriptions

We introduced new style rules features to help you create the most precise and relevant style guide suggestions for your team:

Use the asterisk symbol (*) as a placeholder in the text

With this feature, you can use the asterisk symbol (*) as a placeholder for a word in a style rule.

For example, instead of specifying “give me the green light” in the Original text field, you can use text with a placeholder: “give * the green light.” The asterisk symbol will replace any word in the original text so that this style rule will cover “give me the green light,” “give us the green light,” “give her the green light,” etc.

To add a placeholder, enter “ * ” in the Original text field and click Use “ * ” as a placeholder in the text in the dropdown menu that appears or press Enter:

 

Case-sensitive original text

When creating a style rule, you can mark the text in the Original text field as case-sensitive. This way, the rule will only apply to text that matches the capitalization of the original text you specified.

For example, you can create a rule that suggests replacing the acronym “SOAP” with the full definition—“Simple Object Access Protocol.” If you make the original text case-sensitive, the rule will only be applied when the all-caps “SOAP” acronym is typed; it won’t be activated if your team members write the word “soap.”

To create a case-sensitive rule, check the box next to Original text is case-sensitive under Formatting options:

 

Lowercase replacement text at the start of a sentence

This feature lets you specify that the word or phrase you’d like your team to use should not be capitalized at the beginning of a sentence. This is particularly important for brand names or other proper nouns that require specific capitalization.

For example, you can create a style rule for your team members to always use the spelling “iPhone,” and mark “iPhone” as lowercase at the beginning of a sentence. This way, Grammarly won’t suggest capitalizing “iPhone” when it’s the first word in a sentence.

To use this feature, check the box next to Replacement text in lowercase at the start of a sentence under Formatting options:

 

Context awareness

This feature allows you to add context keywords to your style rule. In this case, the rule will only be activated if the sentence contains the keywords you added or their synonyms. This can help you ensure your style guide suggestions are provided to your team members in the most appropriate context.

For example, if you don’t want your team members to use the word “dictionary” when they’re referring to your company style guide, you can add your company name or other relevant words as context keywords for the corresponding style rule. In this case, your team members will see suggestions not to write “I found it in the company dictionary” or “It’s in the AcmeCo dictionary,” but the rule won’t apply if they write “It’s in the dictionary.”

To add context keywords to your style rule, click on Formatting options and type the words in the field under Context awareness:

 

Related materials

You can link relevant materials to your style rules as a way of providing your team members with additional context or explanations.

To add a link to your style rule, click on Related Materials, insert the link in the Link field, and optionally add the Display name:

Once you do so, your team members will see a writing suggestion with a clickable hyperlink:

To learn more about the style rules feature, check out this article: Create style rules

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