How does Grammarly for Microsoft Office work?

Grammarly for Microsoft Office allows you to use Grammarly while you’re writing Word documents or Outlook emails on Windows. 

Before you download and install Grammarly for Microsoft Office, make sure Grammarly supports your operating system by checking the system requirements here

Note: If you use macOS, please check this article for more information about Grammarly for Microsoft Word on Mac. Grammarly is not currently available in Microsoft Outlook on Mac. 

This article covers these topics: 

Opening Grammarly

Once you’ve added Grammarly to Microsoft Word or Outlook, click Open Grammarly in the Home tab or use the button in your new Grammarly tab, and the Grammarly sidebar will appear: 

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When you start typing or checking your text, Grammarly will show suggestions in that sidebar.  

Once you open Grammarly, you’ll also see a Grammarly tab where you can select goals for your document, specify which categories of suggestions you want to run on your document, turn the plagiarism check on or off, submit an expert writing service order, manage your deactivated suggestions, and adjust your settings.

Checking text

Grammarly’s suggestions will appear as underlines in your text and as suggestion cards in the Grammarly sidebar on the right.

If you click the underlined word, a corresponding card will be expanded in the sidebar. The card allows you to accept, ignore, and learn more about a suggestion:  

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  • Accept suggestion: Click on a suggestion to apply the change in the text. To revert a recently applied suggestion, click Undo
  • Ignore suggestion: Dismiss the suggestion and remove it from the list of suggestion cards.
  • Learn more: Get a detailed explanation of the highlighted writing issue, and learn how you can improve your future writing.

Grammarly also provides an option to specify which types of suggestions to provide for your document. Grammarly’s four categories of suggestions — clarity, correctness, engagement, and delivery — are all turned on by default. However, if you prefer to switch on only correctness, clarity, delivery, or engagement, click on the corresponding button in the Grammarly tab. To see all suggestions for your document, click All Issues

Note: If you are a Grammarly Business user, you can also take advantage of style guide suggestions in Microsoft Word or Outlook.

If you use Grammarly in Microsoft Outlook, you can use our tone detector to check the tone of your writing. For more details, check this article 

Deactivating specific types of suggestions

Certain types of suggestions, such as Oxford comma and passive voice suggestions, can be turned off. 

If you see a suggestion that is not helpful, hover over the trash bin icon in the upper right corner of the suggestion card. If it’s a suggestion that can be deactivated, you’ll see an option that says Turn off suggestions like this:

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After you deactivate a suggestion, you can turn it back on by clicking Deactivated Suggestions in the Grammarly tab:

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Note: This feature is available only to Grammarly Premium users. If the Deactivated suggestions button is grayed out, you haven’t deactivated anything yet. If you’d like to learn more about this feature, check this article

Checking your document for plagiarism

The plagiarism checker is available only to our paid users and is deactivated by default. To check your text for plagiarism, click the Plagiarism button in the Grammarly tab: 

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Tip: We suggest activating the plagiarism checker on your document after you have finished writing it.  

Adjusting goals

You can set your preferred goals to receive more tailored writing feedback from Grammarly. To adjust your settings, click the Adjust Goals button in the Grammarly tab:  

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In the pop-up window, select your desired audience, formality level, and domain (type) for your text. 

Note: The Domain setting is not available in Grammarly for Microsoft Office in Outlook.  

Submitting expert writing service orders 

To submit an order through Grammarly for Microsoft Office, click the Get Expert Writing Help button in the Grammarly tab:

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To learn more about our expert writing service, check this article

Changing default settings 

Click Settings to access your Grammarly settings within Word or Outlook. You can:

  • View your account information and access your profile settings 
  • Access and manage your personal dictionary 
  • Update your language preference
  • Automatically open Grammarly for every new document you create
  • Turn background checking on or off 

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You can also see your version of Grammarly for Microsoft Office or check for updates by clicking About in the Grammarly tab: 

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Lastly, you can find a link to our support pages, activate the diagnostics mode, and set up your proxy settings by clicking Support:

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